Learn how to write a letter of Intent (with examples) and get a complete guide

How will you express your requirements when you are seeking a job or getting admission to a college or university? The buzzing word that comes to your mind is a letter of intent and sometimes called a statement of purpose. A good letter reflects what you want to study and your requirements for getting admission to a specific institute. The more expressive letter you present; the great impact you will receive.

To get what a letter of intent could be and how you present that letter with how much information, read the article carefully and understand the purpose of it.

How to write a letter of Intent

Objectives of a Letter of Intent

A letter of intent acts as an application that describes the important points of an individual’s academics and other credentials related to their professional life. Using a correct format, you can express your skills, strengths, weakness, and achievements to let your recruiter or academic supervisor understand your capabilities.

  • A letter of Intent is about to express your achievements for opening a great chance to grab the opportunity.
  • It highlights your job requirements or desires for a specific course of study.
  • It shows your interest in the specific employer or University.

Components of a Letter of Intent

Once you have understood the reason why are you going to write a letter of intent, you must proceed to what kind of things you need to include. It should be to the point and describe all important details clearly

1. Provide proper introduction at the beginning

Before connecting to anyone, you need to introduce yourself. When you are writing to a college, you have to include the name of schools from where you have completed your education and in which year you are currently studying.

If you are seeking a job position in any firm, you require to tell your name and overview of your educational background. If you are looking for a particular job opening, mention it opening clause. It is good to connect your objectives with the objectives of the company for which you are writing the letter. Instead of going into the details, describes your job requirements, mention your current position is and a general idea of your professional desires.

Ensure to personalize your letter. For that reason, you require to clear your choice at the start. If you are approaching a graduate college, be specific why have you selected that institute.

2. Move to your specifics

When you have completed your introduction, you require to describes your specifics. At this point, you need to mention why are you fit for this position and express your knowledge of the program.

While composing your letter, be thoughtful about the purpose of writing the letter. You need to discuss whether you have the need for an internship or job position and your desires for the post. You also mention why you are interested in the company not its competitors.

Describe your credentials:

Time to describes your credentials. Don’t hesitate! Be wise to describe your achievements so that they will consider you for that school or position. Mentions all your accomplishments such as technical knowledge or general skills, experience, certification, languages, and computer software relevant to the program.

It is up to you whether you choose a paragraph or bulleted list to pen down your achievements. Make sure you are honest whatever you are going to mention in this paragraph. Include appreciation of the school or organization. Try to include convincing points without making it too overboard. Don’t stop without mentioning the significance of the position, why it is appealing to you and how your skills related to the specific position or program.

3. Urge for a request in the conclusion

Don’t stop without including the conclusion in your letter. Mentions your wish for an interview so that you can express your necessities. Ensure to write your correct contact information in the proposal so that you can be approached easily.

Make sure you take proper follow up to make yourself updated. It is good to show gratitude to your reader for providing his time. End your letter professionally using words like ‘Best wishes’ or ‘Sincerely.’

For your clarification, read the below examples to distinguish the correct and wrong pattern of a letter of intent.

A bad example of a Letter of Intent

Please allow me to introduce myself. I am Will, killer of sales objectives and an all-around great employee. I have a B. Com, and my people skills are superior. I am interested in [Name of the Company] for my next career opportunity and have attached my resume for your consideration.

I hear good things about [Name of the Company], and since I quit my job at [Name of the current employer] after working with a nightmare boss (never work with a Scorpio, ha!), I am very interested in your opportunities for an experienced sales manager like me.

I’ll be calling you as well to make sure you received my letter, and are considering me for a position at [Name of the current employer].

Good Example of a Letter of Intent

For Admission in Institution

[Mention the address of the university]

[Date of the day]

Dear Sir/Ma’am.

My name is James Watson and currently, I am pursuing my studies as a senior at Thomas Jefferson, California. where my main subject is Science. The main purpose of writing this letter to express my interest in the graduation program at your esteemed University.

I have had a tardy good academic record and sane significant achievements in extracurricular activities like debate, quizzes, sports, and other competitions. Photocopies of my mark sheets and certificates are enclosed with this letter for your kind perusal.

I have checked your website and learned about the advantages of the program provided by your university. I am highly impressed by your annual Math Olympiad and your esteemed panel of teaches who responsible for a healthy atmosphere that allows a student to focus on their objectives. It would be a great pleasure for me if I would get a chance to become part of the university.

Please feel free to get in touch with me if you have any queries or questions. Drop me an mail at ****@gmail.com or you can call me at ****5.

Thanks for your time

Yours Sincerely,

James Watson

For Job Vacancies

To whom it may concern

Dear Sir/Ma’am

My name is Will Smith, and I am writing to you today to submit my resume for consideration on your Digital Marketing team. As a recognized leader with more than a decade of whipping aggressive growth objectives and working with diverse teams to produce great outcomes, I am very interested in opportunities to bring that experience and growth to [Name of the company].

(Share your experience)

With 20 years of experience in digital marketing in numerous different roles having a great catch on Search Engine Optimization (SEO) and Social Media Marketing (SMM), I know I can bring a strong, client-oriented strategy to your [Name of the company]. Since graduating with an Engineering in Computer Science from Benjamin Franklin University in 1999, I’ve built my career in using client requirements, website development, and strategic campaigns to get the desired output.

Most recently, as Digital marketer at [Name of your employer], my innovative SEO strategies and overhaul of our social media lead generation program increased widget sales by more than 100% from 2015 to 2018. While my time at [Name of your Employer] Industries has been a valuable experience, I’m ready to move on and grow into a senior manager position that better blends website ranking, internet marketing, and innovative strategy. Based on [Name of company] commitment to being on the cutting edge of widget sales, I believe my skills and background jibe well with that motto.

I look forward to talking with you about my educational qualifications, and potential opportunities with [Name of the company]. I am attaching my resume, and have a comprehensive career profile on your website. If you have any questions or queries, please don’t hesitate to reach me at ***gmail.com.

Thank you for your time and consideration!

Yours Sincerely

Will Smith

After reading the above examples, you will understand how to present your skills and achievements in your letter of intent. To make your proposal effective, follow the below tips before and after finishing your draft.

Tips for writing an effective letter of intent

Before writing your proposal

1. Ensure to read the instructions carefully

You need a letter of intent for all applications, proposals or any procedures to show your requirements. All these documents require precise instructions related to what information you have to include in your proposal. Before writing your letter of intent, review these instructions carefully.

2. Get the details of letter receiver (name & address)

If you don’t find any information online, make a quick phone call to the organization or institution that will provide all the required information. Try to be specific if you are going to write a letter to a whole team. It will be great if you know the names of all team members. You will get great outputs for your well-informed research.

3. Create Notes to include all information

It is suggested to pen down all the information which you want to include in your letter including personal information, pervious accomplishments, awards, achievements, challenges that have been overcome, and successes you are meant to you most. If you have any plan related to your school education or business growth, write down in a clear way and also prospects for the position you are going to apply

A statement of purpose is more comprehensive than a cover letter which may sound similar. Apart from your objectives, it uncovers your career goal, professional skills, leadership abilities, experiences, and unique characteristics that make you different from others.

Do and Don’ts for effective proposal

  • Be specific about your achievements and skills.
  • No need to include complete details of leaving the last company.
  • Ensure to describe the reasons for selecting the company or institute.
  • Write short paragraphs. Long-windedness sounds boring and complicating usually when people have a lot to do in a short period of time. Consider the following key-point while composing your proposal.
  • First section: define yourself and write your goals for sending the letter in brief.
  • Second section: describe educational and professional background information (relevant education, experience, and skills)
  • Paragraph 3: Conclusion/Call to action.

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