Understand the significance of a Character Reference Letter with examples

A character reference letter is more personal than professional which speaks to the person’s character and personality. When things come to pay attention in life and take some responsibilities, writing a character reference letter plays a significant role. It contains all required information of the candidate’s educational background and character traits.

While writing a character letter, you need to focus on your character instead of job experience. In this article, you will get a proper explanation of what is the character references letter, when you need these kinds of letters, and what are important points you need to include in this letter. You also find samples of reference letters to understand the writing style of them.

What is a character reference letter?

A character reference letter or a personal reference letter is a reference given by someone who knows you but doesn’t belong to your inner circle. In this letter, your references focus on person’s character and abilities rather than work experience. This kind of letter reflects someone’s persona and skills.

When you require a character reference letter?

Candidates require character reference letters in mainly two situations. In the first case, when you need a background examination for legal reasons such as court cases. In this situation, your character reference acts as evidence which proves that you are the one who has good moral character and innocent that require reduced sentences. And in adverse conditions, it reflects your bad character too.

In the second case, you need to present a character reference when you are going to apply for a job but you don’t have required work experience or you were absent from your office routing for a longer period of time. In this situation, you may be asked for showing a character reference when you want to apply for the specific position.

There are some organizations which may ask to present the reference letters including some schools, colleges, clubs, or any program.

What to include in the character reference letter?

When you are thinking about writing a character reference letter, you must know what are key points you need to include in it. Read the following points to get the knowledge of what you are going to include in your letter:

  • The reason for writing a letter

Like every other letter, start your personal reference letter with an opening sentence stating the reason for writing the letter. Let’s take an example, you are going to provide a reference letter for Will Smith for a job requirement, then you need to initiate your letter with “I am writing to provide a personal reference for Will Smith, who I recommend strongly for the job that requires customer relationship management and sales growth.”

  • Relation with the person and years you have spent with him

In this section, you have to mention the relation of yours with the person for whom you are presenting the reference letter. This explanation also requires the length of time so that the reader or employer can build trust in him. Like, “Smith is my college friend, we have completed graduation together and he was a keen learner at that time. I have known him since we have taken admission in the University in 2010.”

  • Description of a person’s personality and capabilities.

This part of the reference letter requires the description of the person’s abilities and skills matching with the position. You need to present details so that he will sound eligible for the desired post. For example, “Smith has a great potential for learning and has strong decision-making skills even in adverse conditions. He usually helped us to make a strong relationship with professors and university’s members.” Your letter needs to demonstrate particular examples of times in which you have experienced the person’s capabilities.

  • Contact information for further queries.

When you are going to end your reference letter, don’t forget to include your email or phone number. If the concerned person requires any further investigation or questions, he or she can approach you easily. This helps you to provide better communication and offer the right approach for whom you are presenting the reference letter or the one who is writing the letter for you.

  • Use simple and easy language for better understanding

Ensure you have used simple and easy language in your letter. Because the main motto of writing the letter is you are trying to convince someone to select your reference so that it sounds satisfying for the reader.

  • Don’t include colloquialisms

While writing a character reference letter, try to adopt an official tone as much as possible. When your letter reflects colloquialisms, the chance of satisfaction drops. As a result, you may not get the desired outcome for which you have written the letter.

  • Review the letter carefully

Once you have done with the writing part of the letter, ensure to read it twice so that no mistake will present in it. Because there is a chance of grammatical or spelling errors in your paper. As an alternative, you can submit the draft to the concerned person so that he or she can review the letter for its authenticity.

Samples for Character Reference letter

Sample 1

To Whom It May Concern,

I have known Joe Roberts for more than 5 years because of his various capabilities. He has been my daughter’s dance instructor for the past 4 years. Apart from this, he was my partner in a small business where he is responsible for managing sales growth and client relations.

Joe is effectual, detail-oriented, and extremely experienced in his field. He manages his time so well and often complete tasks well before the deadline. He is extremely organized, never forget to get the proper details before starting any work, and highly focused.

Joe is capable to build an excellent relationship with people of all ages. He has taught dancing and physical exercises to both children. He has great command over communication skills (both written and verbal) that help him to connect with all kinds of people. He also inspires them to put for their best effort.

In last, I highly recommend Joe for the position he is looking for and eager to devote his skills for the same. He can generate himself as a valuable asset for any organization.

Please do not hesitate to contact me if you have any questions.

Sincerely

[Your name]

[Phone number]

[email address]

Sample 2

To Whom It May Concern,

I have had the pleasure of knowing Lily Roberts for 6 years. From the years of our acquaintance, I have known Joe in many abilities. Lily is my neighbour and she has been my babysitter when I was 8 months pregnant for my second baby. Since that time, she has become the babysitter for both children. In the 6 years, I have understood Lily so well and witnessed her great maturity and sense of responsibility.

Lily is mature beyond her years. She was only 15 when she first came to my home for babysitting. Lily even started a policy of writing a brief description at the end of each babysitting job, with information on what they did and how each child behaved. She shows impressive professionalism.

Lily is also extremely talented. Over the years, she has designed multiple indoor games and drawing projects for children ranging from new-borns to 10 years old. One time, in particular, she developed a game, produced costumes and a set with our children. they performed this for us after 5 days of rehearsing. Not every teenager has this kind of inspiration and creativity.

Lily is an intelligent, capable, and dedicated young woman. I have noticed that she is always quick with sensible reactions in all situations. I am feeling much confidence in saying that she is capable of handling any situation with pensiveness and mellowness.

Please don’t hesitate to contact me [phone number] with any other queries.

Regards,

[Your Name]

[email address]

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