How to write a resignation letter (with examples)

Are you ready to switch your job? Changing a job from one place to another is quite common in today’s time. We need growth, knowledge enhancement, skills improvement, and a handsome package to meet our daily requirements. For that, we need to resign from one organization and require to join somewhere else. When you are ready to quit, you have to think a lot especially when you are working on your resignation letter that what you are going to include or what points (either positive or negative) you will add to your letter.

You have to maintain a compelling tone, convincing arguments and rationally thoughts on your letter to face the counter-arguments through your letter. This level of thinking will save you from disrupted communication between you and your employer without leaving a bad impression and discontentment on the employer whom you are going to leave. All these things lead you to write a resignation letter with grace and diligence.

Resignation letter For Online Assignment Help

Definition of resignation letter

A resignation letter acts as a piece of paper in which an employee states his or her reason for leaving the current employer. When you have a well-crafted resignation letter in your hand, you will able to maintain a healthy relationship with your old employers. Using appropriate words on your resignation letter with the right approach, you can leave a strong and positive final impression while moving out of the organization.

Points to be included in a resignation letter

  • Don’t make your resignation letter long or complicated, try to include essential aspects using a pleasing tone.
  • The date of the last day on the job and include formal notice you have given the company.
  • The name and designation of the official person to whom you have worked with.
  • Write your statement short and to the point reflecting your intention of resigning.
  • Don’t forget to express your gratitude for providing you a chance to grow.
  • Show your availability for providing proper training to your replacement.
  • Sign your letter and pen down your contact information for any post-departure queries or communication.
  • Present your well-wishes for the future of your current employer.

Either chose to hand-deliver the printed document or mail as an attachment to the human resources department and your manager or team lead.

Points to be avoided while writing a resignation letter

Your resignation letter will store with other employees’ files and it may be referred by your employer in the future when anyone seeks a reference. A poorly written letter may affect your career long once you have moved from your current organization. Thus, try to avoid some basic mistakes to make sure that your letter will not create a bad reference.

  • Don’t enlighten or explain the reason for leaving your position.
  • Don’t include the downsides of the job, the behavior of your team members or the negative aspects of the company.
  • Never include brag about your plans regarding your career growth.
  • Don’t send incomplete or unedited documents with mistakes.
  • Don’t make it too lengthy, stick to one page.

Make sure that you have used a positive and professional tone while composing your resignation letter which could not get against you in the future.

writing a resignation letter

Samples of resignation letters

Sample 1

Subject of the letter: New job opportunity, Thanks, and contact information


[Designation of the concerned person]

[Company Address]

Dear James,

Please accept this letter as notice of my resignation from my position as a data analyst. My last day of employment will be June 22, 2019.

I received an offer to serve as a senior data analyst of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too stirring for me to ignore.

I have been spending a great time working with you and your team over the last 2 years. One of the highlights of my career was cooperating with you to extract information for XYZ Company’s data, managing their imported data and handling confidential information. Your company is dignified for continual growth and I wish you will get much success with your upcoming acquisition of ABC Company.

I would like to help with the transition of my professional duties so that the workflow will not hamper after my departure. I am available to help and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

James, thank you again for offering me an opportunity to work with your organization. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at or call me at *****.


Will Smith

Sample 2:

Subject of the letter: Transience and acknowledgment


[Designation of the concerned person]

[Company Address]

Dear James,

I’m writing today to give my resignation and let you know that my last day with XYZ company will be September 18, 2019.

I’ve enjoyed my time here while working with the company and will miss working with the team. I’m so grateful to have had the opportunity to work here, and I know the skills and knowledge I’ve learned over the past 4 years will serve me well in my new adventure. I want to thank my team lead for all his support and guidance. I wish your company much success in all future projects.

Please let me know what I can to do to ease the transition. I’m blissful to help train my replacement, and can also provide a quick excel sheet to the client list for anyone who’s taking over my duties so that workflow will not hamper.

Thanks again for everything.


Will Smith

Feel free to adjust and change the words as per your experience and your company culture. Follow standard procedures while submitting your resignation letter.

Keep one thing in mind that your document should follow up to a meeting with your manager. Make a rough note of the main points of your letter and wait until you have had discussed everything with your head or manager to get a final tune of wordings which will reflect the key points of your meeting.

Methods to use a template of a resignation letter

To get the idea of how to use a resignation letter template, follow the below steps:

  • Download the resignation letter template and paste it in MS Word or Email.
  • Write your contact details and other personal information on it.
  • Rewrite the content in your own words and describes your perceptions.
  • Proofread and review your letter for a final check.
  • Submit your letter through e-mails as an attachment or directly to the concerned person.

Not sure what to write? Visit for more ideas

After searching many channels, if you aren’t able to frame your letter and don’t have time to search more, talk to our experts and get the ideas of what you need to include in your letter. Don’t allow others to keep your resignation letter into a list of objections.

By approaching us, you will get free resignation letter samples for the purpose of reference from which you will get the idea of what we have. It’s hard to leave a job until you get a great chance of learning and growing. We are here working on this for years with a proper understanding of nitty-gritty details for composing a perfect letter. Our writers know how to write clients’ documents by maintaining the formal and thankful tone throughout the papers and ends with a short and honored Thank You note. 

Then why are waiting? Visit our website or talk to our experts and discuss your all requirements and specifications. Use the secure mode of payment gateways such as net banking, debit/credit cards, and PayPal and get your solutions within 24 hours.